Know when you're overselling, and when work is drying up.
One shared capacity model compares your team's free hours with work already booked and work you're likely to win, alongside the money each week brings in.
Hire, pause sales or chase work, at the right time.
Weeks overbooked
2
Weeks under 60% used
2
Booked + likely revenue
£19,050
When to use it
The right tool at the right moment.
Check it before accepting a big job, booking leave or planning marketing. Agency owners can switch on a combined view across all their businesses.
- Free hours after approved leave and bank holidays
- Booked hours from tasks and project stages
- Likely demand from open deals and win chance
- Revenue and margin for each week
- Overbooked and under-used weeks flagged
- Combined view across your businesses
How it works
Add your team
Weekly hours for each person. Leave and bank holidays come off automatically.
Work flows in
Assigned tasks, project stages and open deals fill each week.
Act early
Move dates or bring in help for red weeks; chase proposals and past clients for quiet ones.
In everyday use
Compare promised work with the time available to deliver it.
Set normal weekly hours, working days and leave, then let current tasks, project stages and likely deals fill the next 12 weeks. A Pro owner sees their own workload clearly; an Agency owner can compare people and combine the picture across businesses before accepting more work.
Why it helps
Protect delivery before saying yes
Overbooked weeks appear early enough to move dates, adjust scope or bring in help before clients are disappointed.
Spot gaps while there is time to fill them
Quiet weeks can prompt proposal follow-up, repeat-work outreach or marketing before revenue falls away.
Balance hours with commercial value
Revenue and margin sit beside capacity, helping you judge not only whether work fits, but whether the mix is worthwhile.
What happens next
Fill the quiet weeks
Next work and referrals bring past and recommended clients back.